MODIFICATION OF CVR / IT SOFTWARE PROJECT MANAGEMENT METHODOLOGY ON OUTSOURCED APPLIED RESEARCH TO INTERNSHIP PROGRAM ENVIRONMENT

This study is done to analyze how to Internship Student can be used by Tech Dev as a Research Outsourcing Body, what to tweak and modify. It is suggested to use CVR / IT Model on Research Project Management System Utilization. The model is implemented in system procedures. Based on observation until 2009, the system adoption rate is 40 % at most.


Whole Design
The whole design shall be explained in 3 parts, stakeholders, methods templates, and procedures, as in Table 2.The CVR / IT Standard were mapped as in Table 3.The mapping is necessary to alleviate several problems.In research world, resources often come from grant that has fixed schedule, so grant must be pursued before researcher procurement.Furthermore, to maintain whole University research map, all research planned must go through committee examination.After the permission granted, researcher must procure student for running the research.

Methods Template
This part explains how the activities represented.

Research Communication Activities
This part explains how research plan are communicated to every researcher and lecturer.

Methods Template
Every activity shall be presented in following fashions.Visual representation of procedures.It shall give the reader who shall do certain activities and where they shall get and give the deliverables.What points should be considered so the activities can be called success, and failure to do so can ruin the project.What activities should be done so every success factor can be paid.What deliverables are made in each activity.

Procedures Research Communication Activities
Research Communication Procedure is as in

Research Proposal and Budgeting Activities
Research Proposal and Budgeting Procedure is as in

Researcher Punishment Activities
Researcher Punishment Procedure is as in Figure 17.System shall punish every researcher based on their achievement in research.

System Implementation Test
The CVR / IT system adoption rate is calculated using simple equation, how much activities mandated from CVR / IT already implemented on current system.

RESULTS
The CVR / IT system adoption rate is as in Table 4. Furthermore, the system adoption status is in Table 5.

Figure 2 .Figure 2 .
Figure 2. Community Development Officer describes how the researches are communicated to every researcher.

Figure 3 .
Figure 3. Research Coordinator gather every research proposal available.

Figure
Figure 3. Research Proposal and Budgeting Procedure Standard.
Tech Dev sebagai Research Outsourcing Body, apa yang perlu dirubah dan diganti.Direkomendasikan untuk menggunakan Model CVR/IT on Research Project Management System Utilization.Model ini diterapkan pada prosedur system.Berdasar pengamatan hingga 2009, laju adopsi system berkisar 40%.This study should be done to copes several issues.Internship Researcher should be utilized well and rewarded systematically.Failure to do so can cause serious impact to student trust to ITD, such as lost of faith and even truancy.Current available Project Management Model normally did not include model for Research Environment that Outsourced to Student Internship.There is model for Professionally Outsourced System, but could not be adapted fully due to different philosophy on how to work with between Students and Professionals.It is suggested to use CVR / IT Model on Research Project Management System Utilization.What the impact on core system and Social Impact should be documented.How fast the adaption time and what to modify should be found.Failure to do so can stop the whole Research Management System.

Obtain approval from the Governance Body at Design Review
These system stake holders are as follows.Community Development Coordinator.He is in charge of running supporting events like admission, training, and others.Technology Development Manager.He is the one who in charge of Technology Development Division where research done.Research Committee.This is the team to judge whether one research is feasible to run.Research Coordinator.He is in charge of daily task in research coordination.Research Specialist.Researcher for one specific research fields.Head of Information Technology Directorate, Head of Information Technology Department and Board of Management.They are in charge of judging research product and its availability for incubation.Thesis Student.Main source of internship program.

! Reference source not found. and Error! Reference source not found. Research Budget Sounding Activities
3. Research Proposal and Budgeting Procedure Standard.Research Proposal and Budgeting Activities critical success factor is Every proposal received is reviewed, The following budget is calculated: Man Power demand, Tools / Machine budget, Research object budget, Research operational budget, Literature budget, Seminar / Proceeding / Journal Budget, Awards Budget, Knowledge Sharing Budget, and Student Briefing Budget, and Every member of research committee already approves the research budget plan draft.Research Proposal and Budgeting Planning Activities activities are Review every research proposal, Calculate: Man Power demand, Tools / Machine budget, Research object budget, Research operational budget, Literature budget, Seminar / Proceeding / Journal Budget, Awards Budget, Knowledge Sharing Budget, Student Briefing Budget, and Obtain approval of Research Budget Plan Draft from Research Committee.Research Proposal and Budgeting Planning Activities deliverables is ErrorResearch Budget is to be communicated with board of management.Figure 4. Research Budget Sounding Procedure Standard.Research Budget Sounding Activities critical success factor is Research budget plan is presented to board of management, and every related member of board of management already approves the research budget plan draft.Research Budget Sounding Activities activities is Research budget plan presentation and Obtain approval of Research Budget Plan Draft from Every related member of board of management.Research Budget Sounding Activities deliverables is as follows.Error

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Figure 6.Research Execution and Control Procedure Standard.Research Execution and Control critical success factor is The research proposal is reviewed, Every research prerequisite is satisfied, Every phases described in research methodology is committed, Every milestones / deliverables needed is made, At minimum, it consist of: Research Report, Solutions and it's Manual or Training Materials, Research Journal in English and Indonesian Language, Business Journal in English and Indonesian Language, Script, Thesis, or Dissertation, if available, and Technology Development Manager already approves the research report draft.Research Execution and Control Activities activities are Review the proposal, Satisfy every research prerequisite, Ensure that every phases described in research methodology is committed, ensure that every milestone / deliverables needed is made, and Obtain approval of Research Report Draft from Technology Development Manager.Research Execution and Control Activities deliverables is Error

! Reference source not found.. Student Research Advertisement Activities
Student Research Advertisement Activities critical success factor is All Thesis Student in University and Information Technology Directorate recognize the program, Problems emerged and potential remedies are identified, and Technology Development Manager already approves the Student Research Training Schedule Commission Procedure is as in Figure 11.Researcher attendance in training must be documented.Figure 11.Research Training Schedule Commission Procedure Standard.Research Training Schedule Commission Activities critical success factor is Every Research Training Attendance List Report is reviewed, and Technology Development Manager already approves the research training schedule commission activities report draft.Research Training Schedule Commission Activities activities is Review every Research Attendance List Report, and Obtain approval of Research Training Schedule Commission Report Draft from Technology Development Manager.Research Training Schedule Commission Activities deliverables is Error

! Reference source not found.. Research Schedule Commission Activities Research
Schedule Commission Procedure is as in Figure 12.Researcher attendance in research lab must be documented.Figure 12.Research Schedule Commission Procedure Standard.Research Schedule Commission Activities critical success factor is Every Research Attendance List Report is reviewed, and Technology Development Manager already approves the research schedule commission activities report draft.Research Schedule Commission Activities activities is Review every Research Attendance List Report, and Obtain approval of Research Schedule Commission Report Draft from Technology Development Manager.Research Schedule Commission Activities deliverables is Error

! Reference source not found. Monthly Research Specialist Monitoring Activities Monthly
Research Specialist Monitoring Procedure is as in Figure 13.Research Specialist is ought to report to Research Coordinator Monthly. Figure 13.Monthly Research Specialist Monitoring Procedure Standard.Monthly Research Specialist Monitoring Activities critical success factor is Every Plan for meeting is scheduled, in every meeting, every intended information from every owner is captured, and Technology Development Manager already approves the Monthly Research Specialist monitoring report draft.Monthly Research Specialist Monitoring Activities activities are Schedule every Meeting, in every meeting, the intended information from every owner must be captured an documented, and Obtain approval of Monthly Research Specialist Monitoring Report Draft from Technology Development Manager.Monthly Research Specialist Monitoring Activities deliverables is Error

! Reference source not found.. Monthly Research Student Monitoring Activities Monthly
Research Student Monitoring Procedure is as in Figure 14.Research Student is ought to report to Research Coordinator Monthly.Monthly Research Student Monitoring Activities critical success factor is Every Plan for meeting is scheduled, in every meeting, every intended information from every owner is captured, and Technology Development Manager already approves the Monthly Research Student monitoring report draft.Monthly Research Student Monitoring Activities activities are Schedule every Meeting, in every meeting, the intended information from every owner must be captured an documented, and Obtain approval of Monthly Research Student Monitoring Report Draft from Technology Development Manager.Monthly Research Student Monitoring Activities deliverables is Error

! Reference source not found. Weekly Research Student Monitoring Activities Weekly
Research Student Monitoring Procedure is as in Figure 15.Research Student is ought to report to Research Coordinator Monthly.Weekly Research Student Monitoring Activities critical success factor is Every Plan for meeting is scheduled, in every meeting, every intended information from every owner is captured, and Technology Development Manager already approves the Weekly Research Student monitoring report draft.Weekly Research Student Monitoring Activities activities are Schedule every Meeting, in every meeting, the intended information from every owner must be captured an documented, and Obtain approval of Weekly Research Student Monitoring Report Draft from Technology Development Manager.Weekly Research Student Monitoring Activities deliverables is Error

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System shall pay every researcher based on their achievement in research.Figure 16.Researcher Reward Procedure Standard.Researcher Reward Activities critical success factor is Every Researcher Evaluation Report is reviewed, Ensure that all work done is within budget, Technology Development Manager already approves the researcher reward report draft, Reward and Level Advancement is granted to the deserved Researcher, and Budget Balance is updated.Researcher Reward Activities activities is Review every Researcher Evaluation Report, Review available budget, Obtain approval of Researcher Reward Report Draft from Technology Development Manager, Pay every Researcher Reward, and Update Budget Balance.Researcher Reward Activities deliverables is Error

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Researcher Punishment Activities critical success factor is Every Researcher status is reviewed, Every Researcher Evaluation Report is reviewed, Verify Researcher misconduct to themselves, related Research Specialist, Research Coordinator, or other related person / group, Ensure that the Researcher is deserved to be punished, If the misconduct is made not by them, they did not deserve to be punished, Technology Development Manager already approves the Researcher punishment report draft, and Punishment is mandated to the deserved Researcher.Researcher Punishment Activities activities is Review every Researcher status, Review every Researcher Evaluation Report, Verify Researcher misconduct to themselves, related Research Specialist, Research Coordinator, or other related person / group, Obtain approval of Researcher Punishment Report Draft from Technology Development Manager, and Punish the Researcher.Researcher Punishment Activities deliverables is Error

Table 4 .
CVR / IT Adoption current status.